The Records Unit is located in the front lobby of the Odessa Police Department. This Unit is responsible for the data entry and maintenance of all offense reports for our City. The Records Unit also maintains all permits, clearance letters, and other items issued through this department.
The Records Unit is open Monday-Friday 8:00 AM - 5:00 PM. A staff member is available during those hours to assist with any of the below-listed services.
If at any time you need assistance from the Records Unit or online request for a report is urgent, please contact 432-335-3306 for assistance.
- Request for Reports
- MOTOR VEHICLE CRASH Reports
- Clearance Letter
- Alarm Service & Registration
Request for Reports
The Odessa Police Department only maintains records for incidents that occur within the incorporated City Limits of Odessa, some records are maintained for offenses that may be reported to the Odessa Police Department, but occur elsewhere. These records are maintained in accordance with Texas State Law. Odessa Police Department utilizes LexisNexis - Request a Report as its online mechanism to fulfill report and digital media requests with the goal of streamlining the process to obtain reports for Citizens and other members of the public.
This does not preclude anyone from contacting the Records Unit during normal business hours in the Odessa Police Department Lobby, located at 205 N Grant Ave, Odessa, TX 79761.
This online portal allows reports and documents to be requested for the following types/individuals:
Auto Accidents - all auto accidents can be requested via this portal. The department provides all copies via the LexisNexis system.
Texas Transportation Code 550.065(d) : $6.00 for a non-certified crash report, or an additional $2.00 for a certified copy of a crash report. Version OptionsRecords UnitHeadline
Crime Victims - The requestor must be the involved party of the crime and the request is for the purposes of furthering court procedures. (i.e., obtaining a protective order, etc.)
Digital Media (Body cam/in-car video, or any other digital media that may be collected in conjunction with a police report.)
- A government agency, as it pertains to this request, is any verifiable investigative agency that is commissioned by a local, state, or federal jurisdiction of law enforcement or judicial branch of government. Requestee will be required to provide valid, verifiable identification and agency contact information. The request must originate from a government email account.
- Government agencies requesting information may do so without any cost. For records that require a release, please attach the release to the online request.
General Incident Report - this is the most frequently used request. This request is for all incident types and reports.
The records division completes requests as they are submitted, please allow for up to 10 days for fulfillment, however most requests are completed within 48-72 hours.
If the request is urgent you may contact the Records Division Monday - Friday 08:00 AM - 5:00 PM at 432-335-3306
If the request is being made pursuant to the Texas Open Records Act please complete the request through the City of Odessa Public Information Request Portal. For more information related to open records requests, you can visit our Open Records Request information page.
Motor vehicle Crash Reports
Texas Transportation Code (TTC) §550.062 requires a law enforcement officer who investigates a crash and completes a Texas Peace Officer's Report (CR3) to submit the report to the Texas Department of Transportation (TxDOT) not later than the 10th day after the date of the crash.
(TTC) §550.065 (c)(4) limits the release of a crash report to any person directly concerned in the accident or having a proper interest therein. In order to ensure compliance with TTC §550.065 (c)(4), OPD requires that a requestor of a crash report certify how they meet the requirements of §550.065 (c)(4) before they may obtain a non-redacted crash report.
The cost to obtain an accident report is available for $6.00. All request must be submitted through our online report request website, Lexis Nexis - Auto Accident.
Texas Transportation Code 550.065(d) outlines the fee structure for an agency to produce a crash report and further identifies who may obtain a crash report. A crash report is $6.00 for a non-certified copy, or an additional $2.00 for a certified copy.
The records division completes requests as they are submitted, please allow for up to 10 days to complete the request, however most requests are completed within 48-72 hours.
The Odessa Police Department does not provide clearance letters.
Individuals needing to obtain a clearance letter should contact the following resource for assistance.
Phone: 1-888-467-2080 or 1-844-321-2124
The Records Unit processes permits for:
- EZ Rider
- Limousine Operators
- Parade / Special Events
- Pool Hall/Temporary Beer License/Dance Hall
- Sexually Oriented Business Establishments
- Game Room / Video Gaming Establishments
For more information on obtaining any of these permits, visit our Records Unit Permits page.
In February of 1994, Odessa, Texas established an alarm ordinance to regulate alarm calls to the Police Department. This ordinance requires that all alarms, both residential and commercial be registered through the Police Records Unit.
A registration form may be obtained at the Police Department or online. Failure to register an alarm system or operating an alarm system after registration has been revoked is a class 'C' misdemeanor subject to a fine up to $500.
To review the relevant alarm ordinance information and register online, visit the Alarm Registration / Renewal page.
All alarm calls which result in the dispatch of an officer are tracked. Any calls which are considered by the officer to be a false alarm (defined as being not weather related or due to a criminal act or attempted criminal act), are attached to the appropriate registered holder.
A person or business will be allowed 5 false criminal-type alarms and 2 false fire or emergency medical services (EMS) alarms in any 365 day period. The owner/operator will be assessed a $50 administrative fee for each subsequent false alarm (6 or more criminal or 3 or more fire or EMS alarms) in the 365 day period.
Alarm Service Companies
Any agreements between alarm service companies and the users of their services (the registered holder) are between them as businesses and their customers.
The Police Department will answer an alarm call when requested, however cannot mediate any disputes as to the responsibility for the payments of fees, the condition and proper functioning of alarm equipment, etc.
Fingerprints services are available through IdentoGo or at the Odessa Police Department.
Available Dates & Times for the Police Department
Tuesday through Thursday from 9 am to 11 am, and 1 pm to 3 pm.
No appointment is necessary for fingerprinting services through the Police Department.
Fee(s) for the Police Department
The fees for fingerprinting services at the Police Department are:
- $10 for up to 2 cards
- $5 for each additional card
You must present valid photo identification.
Acceptable Identification for the Police Department
- Driver's License/Identification Card
- Immigration Card
- Military Identification